FRONT DESK OFFICER - BUCHAREST, SECTOR 1

 

Responsibilities:

  • Responsible for managing the front desk and ensuring a welcoming environment for all visitors and employees;
  • Provide visitors with temporary badges and ensure each office employee has an access badge;
  • Authorized to coordinate with various departments to ensure visitors are directed to the appropriate personnel;
  • Empowered to handle incoming calls, emails, and other communications, ensuring they are directed to the relevant parties;
  • Provides administrative support including scheduling meetings, ensuring all necessary arrangements are made, prepare meeting rooms, including setting up equipment and materials as needed;
  • Monitor and maintain office supplies inventory, placing orders as necessary;
  • Coordinates the activity of the cleaners;
  • Supervise the maintenance of office facilities and equipment;
  • Act as the main link between company, staff and the management of the building;
  • Acquisition/logistics of products and management of related documents;
  • Ensures/complies with relevant local legal regulations and company’s policies/procedures;
  • Operates with a degree of independence in managing daily reception activities, while major decisions are made in consultation with management team;
  • Provides general administrative support for the office, assisting in the efficient operations;
  • Timely registration of contracts and accruals – for invoices that remain unscanned at the front desk during the month closing period;
  • Organization and registration of invoices;
  • Assistance in any project undertaken within the office;

 

Knowledge and skills:

  • 1+ years of experience in a receptionist or administrative role;
  • Fluent in both English and Romanian;
  • Familiarity with MS Office and office equipment;
  • Experience exercising discretion and confidentiality with sensitive company information;
  • Strong communication skills (via phone, email and in-person) and constructive mindset;
  • Excellent organizational skills with an ability to think proactively and prioritize work;
  • Independent in executing agreed tasks and plans;
  • Ability to adapt to changing priorities;
  • Ability to work with tight deadlines;
  • Stakeholder management;

 

Other information:

  •   The recruitment process will be conducted through QPAS - Recruitment Company.
  •   Only eligible candidates will be contacted.

 

Attention:

  •   By applying to this job, we are deemed to have your default consent to the processing of personal data by QPAS, pursuant to Regulation (EU) 2016/679.

 

 

 

 

 

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